24.        Participation in the Council AGMs

1)        Members participate in the Council AGMs in their personal capacities. They shall not send representatives in case of their absence.

2)        Special Observers shall be invited to participate in the AGM.

3)        Special guests and observers may be invited to participate in the AGM.

25.        Notices of AGMs

1)        The Council AGM is held once every calendar year. Notice of the AGM shall be sent out in writing to each Member at least 90 days prior to the date of AGM.

2)        Under special circumstances, the Chairperson or Executive Vice Chairpersons may decide to call a special Council meeting for all Members. Notice of such a special meeting shall be sent out in writing to each Member at least 30 days prior to the date of the meeting.

3)        No meeting shall be invalidated as a result of any member’s failure to receive notices as described in this section.

26.        Procedures at AGM

1)        The AGM agenda shall provide sufficient time for discussion among Council Members on the theme of the AGM, the Council’s policy studies, and policy recommendations.

2)        The Executive Vice-Chairpersons, together with other Vice-Chairpersons, will preside over the AGM of the Council.

3)        Decisions at the Council AGM shall be made by consensus. 

4)        A quorum for any AGM shall be a majority of the Members consisting of at least half of the total Council Members.

5)        The recommendations to the Chinese government submitted by the Council shall be forwarded to relevant Chinese government departments within 90 days.